May 30, 2006
The regular meeting of the Board of Selectmen was held at 7:30 P.M. in the Sharon Town Offices with Chair William A. Heitin and Selectmen Walter Joe Roach and Richard A. Powell and Benjamin E. Puritz, Town Administrator.
The meeting was called to order at 7:35 P.M.
Reserve Fund Transfer Request
Mr. Hooper was present to discuss a Request for Reserve Fund Transfer to purchase one double-wide office trailer that is currently being used by the Standing Building Committee and Recreation Department at the Community Center and to replace a single-wide trailer used as office space in the Department of Public Works and in need of significant repairs estimated at $15,000 - $20,000.
Mr. Hooper reported on research and estimates received for used trailers. He is requesting the Board’s support to move forward for a $45,000 Reserve Fund Transfer from the Finance Committee that would cover the $41,000 purchase price, plus $4,000 to cover the cost of reconnecting electric, phone and computer service connections. It was mentioned that a decision must be made quickly due to expiration of the lease on June 15 and the need to remove the trailers from the present site before constructing the security gate for the construction site at the Community Center.
VOTED: (Roach/Powell) Voted unanimously to support Mr. Hooper’s request for a $45,000 Reserve Fund Transfer for purchase of trailer for the Department of Public Works.
Facilities Maintenance Consolidation Study
The Board reviewed Memo, dated May 26, 2006 from Mr. Puritz, recommending that a contract be awarded to the MMA Consultant Group, Inc. (MMACG), Boston, MA Boston with the lowest price proposal and the second highest ranked proposal by the Evaluation Committee, to conduct a Facilities Maintenance Consolidation Study. The highest ranked proposal from Municipal Resources, Inc. was rejected as being above budget.
VOTED: (Roach/Powell) Voted unanimously to award the contract to the MMA Group, Boston, to conduct a Facilities Maintenance Consolidation Study Proposal in the amount of $18.000.
Appointment of Temporary Registrar
The Board reviewed Memo from Marlene B. Chused, Town Clerk, dated May 26, 2006 requesting appointment of George B. Bailey as Temporary Registrar for the purpose of conducting the recount vote tomorrow.
VOTED: (Roach/Powell) Voted unanimously to appoint George B. Bailey as Temporary Registrar for tomorrow’s recount on Question 1 from the Annual Town Election.
Proposed Fall Town Meeting Schedule
The Board reviewed the proposed Fall Town Meeting schedule for the November 13 Special Fall Town Meeting. This will be distributed to all boards, committees and department heads for their feedback and will again be scheduled on next week’s agenda.
VOTED: (Roach/Powell) Voted unanimously to Open the Warrant for the Fall Town Meeting as of May 30, 2006.
Action Items
The Board updated and discussed its list of Action Items. Items discussed included release of Executive Session Minutes; scheduling of Rattlesnake Hill Hearing; sale of recyclables; meeting with Planning Board re downtown development, including Wilber School site; the Economic Development Committee, the proposed Energy Conservation Committee; the vacancy for the Town Engineer; employee health insurance; senior housing; and Wilber School RFP.
The Wilber School RFP will be scheduled for next week’s agenda. The Board made suggestions and options re the terms of the lease, “for up to “99 years” and the option for indexing of fees.
It was stated that copies of the RFP will be available electronically and will be available at the Town Offices and in the Library.
Sharon Day Events
Selectman Roach read off the schedule of events for Sharon Day scheduled for June 11, 2006.
Appreciation for Officer Harriet Reichert
Board noted appreciation letter from HUGS Sharon commending Officer Harriet Reichert for her contributions to HUGS Sharon.
Pine Woods Comprehensive Permit Application
Board noted extensive comments within Memo from Peter O’Cain, Assistant Town Engineer, dated May 22, 2006 re this proposed 40B development.
Executive Session
VOTED: (Roach/Powell) Voted unanimously to enter into Executive Session for the purpose of discussing items of Real Property Acquisition, Collective Bargaining, and Pending Litigation, and, at the conclusion thereof, to adjourn for the evening.
Roach, aye; Powell, aye; Heitin, aye.
The Board recessed to Executive Session at 8:30 P.M.
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